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What steps would you recommend I take to prepare to enter in the field of office administration?
!!!!! i want to be ready for the future
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Margaret’s Answer
Starting a career in office administration is a smart move. It's a flexible job where you can gain skills in organizing, communicating, and understanding business operations. Here are some tips to get ready for a job in office administration:
Build Important Skills
Communication: Be good at speaking and writing clearly.
Organization: Keep track of schedules, files, and office tasks.
Computer Skills: Know how to use programs like Microsoft Office or Google Workspace.
Time Management: Be good at prioritizing and meeting deadlines.
Customer Service: Answer questions politely and helpfully.
Learn to use office software, scheduling tools, and customer management systems if you can.
Practice answering questions about organizing, solving problems, and handling several tasks at once.
Show that you are dependable and can manage different tasks well.
Build Important Skills
Communication: Be good at speaking and writing clearly.
Organization: Keep track of schedules, files, and office tasks.
Computer Skills: Know how to use programs like Microsoft Office or Google Workspace.
Time Management: Be good at prioritizing and meeting deadlines.
Customer Service: Answer questions politely and helpfully.
Learn to use office software, scheduling tools, and customer management systems if you can.
Practice answering questions about organizing, solving problems, and handling several tasks at once.
Show that you are dependable and can manage different tasks well.
Updated
Vamshee’s Answer
Develop the skills that are needed and highlight them in jobs application/resumes and in interviews.
Showing and developing specific skills the company is seeking will help you get hired and as well get promoted.
Office Administrative Skills
Communicaiton Skills:
This is very important skill to have as one has to interact with employers, staff, customers, clients either on phone, in person or through email.
Be a good listener, Good written communication skills, Greeting the clients, visitors and employers, Business correspondence, Answering the phone calls are some of the skills that are part of Communication skills.
Organization Skills:
Setting an appointment, managing the calendar & docketing, Office management, travel arrangements, Sorting and delivering the mail etc are some organization skills one performs on office administration jobs.
Planning Skills:
Planning and scheduling things are another important skill. Planning the meetings, events, team activities, making appointments, procuring the office items and booking the conference rooms etc.
Technology Skills:
Administration employees have to know how to use/maintain the printers, scanners, faxes, coffee machines, projectors and other conference room, cafeteria or office room Equipements/tools. Familiar using Microsoft office (word document, excel sheet, power point etc.), Typing skills, records keeping, order processing etc.
In addition to the above one who is self-motivated, pleasant, dynamic, easy to work in teams or individually can perform well and liked by others in office administration jobs.
To develop the above skills one can lead the afterschool clubs, take up a receptionist jobs or retail sales jobs, volunteering and working in libraries to get some experience and develop skills.
Hope this helps!!
Showing and developing specific skills the company is seeking will help you get hired and as well get promoted.
Office Administrative Skills
Communicaiton Skills:
This is very important skill to have as one has to interact with employers, staff, customers, clients either on phone, in person or through email.
Be a good listener, Good written communication skills, Greeting the clients, visitors and employers, Business correspondence, Answering the phone calls are some of the skills that are part of Communication skills.
Organization Skills:
Setting an appointment, managing the calendar & docketing, Office management, travel arrangements, Sorting and delivering the mail etc are some organization skills one performs on office administration jobs.
Planning Skills:
Planning and scheduling things are another important skill. Planning the meetings, events, team activities, making appointments, procuring the office items and booking the conference rooms etc.
Technology Skills:
Administration employees have to know how to use/maintain the printers, scanners, faxes, coffee machines, projectors and other conference room, cafeteria or office room Equipements/tools. Familiar using Microsoft office (word document, excel sheet, power point etc.), Typing skills, records keeping, order processing etc.
In addition to the above one who is self-motivated, pleasant, dynamic, easy to work in teams or individually can perform well and liked by others in office administration jobs.
To develop the above skills one can lead the afterschool clubs, take up a receptionist jobs or retail sales jobs, volunteering and working in libraries to get some experience and develop skills.
Hope this helps!!
Updated
Sue’s Answer
As an office administrator, it's crucial to master the art of multitasking and adaptability. Having a broad range of soft skills can be beneficial, as you'll often be juggling various tasks simultaneously. Equally significant is the ability to communicate effectively, since you'll serve as the primary point of contact within the office.