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How often is Microsoft Access used in Human Resources or other similar job functions?

A year ago I learned how to use Microsoft Access in my computer software class. I'm wondering how often if at all is it used? If it isn't used what are software programs that we should be focusing on using instead. Are there any specific software programs that are used in Human Resources that students should learn? #computer-software #human-resources #microsoft-office

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Heather’s Answer

Microsoft Access is a good tool to know. Never hurts to know it, however MOST companies have their own program that they use, which they will train you on.

Thank you comment icon Thank you for answering my question. montessa
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Arina’s Answer

Hi <span style="color: rgb(67, 58, 83); background-color: transparent;">Montessa, </span>


<span style="color: rgb(67, 58, 83); background-color: transparent;">I think everyone had great comments and suggestions. Thank you all! I truly enjoyed reading them. </span>


<span style="color: rgb(67, 58, 83); background-color: transparent;">So, in regards to Microsoft Access... I've used it when I worked in a non-profit organization, but the funny thing is when I've worked in HR for 6 years I never had to use Access. Heather and Sophie bring a very good point of not stopping and continue learning new tools and Heather is right that most companies will teach you how to use their systems, but being tech savvy will definitely give you an advantage when employer would be deciding who to hire. I also would recommend and wish someone recommended me when I was in school is learning Microsoft Excel! I think it's a wonderful tool and crucial for an HR to know it. HR works with a lot of spreadsheets and understanding how to manipulate data and work with data in Excel would be helpful apart from what you have already learned in your computer class. </span>


<span style="color: rgb(67, 58, 83); background-color: transparent;">Good luck with your studies! </span>

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M. Lavern’s Answer

Hi Montessa,


To make a truly useful Access database, you will also need experience writing queries in SQL, and preferably some programming experience. On the other hand, Access is the easiest tool to use to make a simple database, so is an excellent starting point for an enthusiastic user. Having skills in Microsoft Access users can create tables, queries, forms and reports, and connect them together with macros. Advanced users can use programming language and its associated integrated development environment to write rich solutions with user control and advanced data manipulation. It will be and continue to be a major tool in collecting and gathering large amounts of data for business purposes. Learn Cloud-based systems and Big Data they go hand in hand. All of this data can provide valuable insight if you know how to interpret it, which has already made a tremendous impact on HR. However, in the future, HR’s challenge will include the need for higher levels of interpretation and broader application of the insights cloud-based systems and Big Data provide. Stay Tech savvy

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Nicole’s Answer

I have worked in Human Resources for about 8 years now and have never had to use Microsoft Access. However, if I knew how to use it I'm sure there could have been opportunities for me to utilize it over my career in a meaningful way to some of the organizations I worked for. Therefore, it's not required or essential by any means - but it certainly doesn't hurt to have knowledge of programs that can be used to better the HR function in the companies and industries you work for.
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Sophie’s Answer

Hi Montessa,


I agree with Heather's response: it never hurts to learn a new tool. It is very important for employers to see that you are eager to learn new skills and that you can study these independently. Also, many systems share features, so getting to know Microsoft Access will help you learning new systems faster.


Good luck and keep developing your skills :-)

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