39 answers
Shaina
Student
Bacolod, Western Visayas, Philippines
45
Questions
Updated
5063 views
As a professional, What are your go-to systems in tracking projects or staying organized?
Eventhough, I'm on my last year of uni..It is better to start early adapting and benchmarking important practices for my career. Please include apps or practices you used like every friday, you implement strategic meetings with yourself....etc..
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38 answers
Daniel Brook
Career Advier
2
Answers
Hillsboro, Wisconsin
Updated
Daniel’s Answer
As a professional, staying organized really comes down to using systems that you can stick with consistently. A few go-to approaches I recommend:
Task Management Tools – Platforms like Trello, Asana, or Click Up help you break projects into smaller steps, set deadlines, and track progress visually.
Calendar & Scheduling – I rely heavily on Google Calendar/Outlook for blocking time, setting reminders, and making sure nothing slips through.
Simple To-Do Lists – Even with software, I still keep a daily written to-do list or use apps like Todo list. It keeps me focused on the top 3–5 priorities each day.
File & Note Organization – Tools like Notion, Evernote, or OneNote are great for keeping meeting notes, project documents, and resources in one easy-to-find place.
Weekly Reviews – At the end of each week, I take 20 minutes to look at what’s done, what’s pending, and what needs attention next week. This habit keeps projects moving forward.
The best system is the one you’ll actually use — so I suggest starting simple, then adding more structure as your projects grow.
Task Management Tools – Platforms like Trello, Asana, or Click Up help you break projects into smaller steps, set deadlines, and track progress visually.
Calendar & Scheduling – I rely heavily on Google Calendar/Outlook for blocking time, setting reminders, and making sure nothing slips through.
Simple To-Do Lists – Even with software, I still keep a daily written to-do list or use apps like Todo list. It keeps me focused on the top 3–5 priorities each day.
File & Note Organization – Tools like Notion, Evernote, or OneNote are great for keeping meeting notes, project documents, and resources in one easy-to-find place.
Weekly Reviews – At the end of each week, I take 20 minutes to look at what’s done, what’s pending, and what needs attention next week. This habit keeps projects moving forward.
The best system is the one you’ll actually use — so I suggest starting simple, then adding more structure as your projects grow.
Arush Anand
Associate Architect
20
Answers
Bengaluru, Karnataka, India
Updated
Arush’s Answer
Hi Shaina,
That’s a really smart mindset-building small, consistent professional habits before graduating makes your transition into work life much smoother. I’ll share a mix of apps, rituals, and frameworks you can start adopting now, so they grow with you into your career:
Career-Building Practices You Can Start Now
1. Weekly Personal Strategy Sessions
What I do: Every Friday evening (or Sunday night), I run a 30–45 min “Weekly Review.”
Structure:
Review the past week → What worked, what didn’t.
Check progress on long-term goals (skills, projects, health, networking).
Plan the upcoming week with 2–3 key priorities.
Tools:
Notion or Obsidian for journaling/planning.
Google Calendar for time-blocking tasks.
This habit keeps you focused on growth instead of just reacting to classes or work.
2. Skill Benchmarking
Pick 1–2 career-critical skills (e.g., coding in Python, design patterns, public speaking).
Each month, set a measurable checkpoint (like “Build a small app,” “Give a 10-min presentation,” “Solve 20 LeetCode problems”).
Apps/Tools:
GitHub → Track projects and show growth.
LeetCode / HackerRank / Kaggle → for problem-solving.
Toastmasters / Record yourself → for communication practice.
3. Networking Rituals
Every week, reach out to one new professional or maintain a connection.
Example: Fridays → 10 mins to send a “thank you” or “just checking in” message on LinkedIn.
Keeps your network alive without pressure.
4. Knowledge Stacking
Daily (15–30 mins): Read or listen to something in your field and outside it.
Apps:
Feedly / Medium / Substack → Industry insights.
Audible / Podcasts → Learn passively while walking.
Readwise → Capture & revisit highlights.
5. Health & Performance Habits
Morning ritual: Quick workout, journaling, or even a 10-min walk → sets tone.
Sleep discipline: Aim for a stable schedule (biggest hidden productivity hack).
Tools:
Habitica / Streaks / Loop Habit Tracker → gamify habits.
Forest / Focusmate → stay distraction-free.
6. Monthly Reflection & Benchmarking
At the end of each month:
Check what skills you improved.
Compare your progress against job descriptions for roles you want.
Update portfolio/CV with new projects or achievements (don’t wait until graduation).
Pro tip: Treat yourself like your own “startup.”
Weekly = strategy meeting.
Monthly = performance review.
Quarterly = reset goals.
This way, by the time you graduate, you’ll already have systems in place that most professionals only figure out years later.
Regards,
Arush
That’s a really smart mindset-building small, consistent professional habits before graduating makes your transition into work life much smoother. I’ll share a mix of apps, rituals, and frameworks you can start adopting now, so they grow with you into your career:
Career-Building Practices You Can Start Now
1. Weekly Personal Strategy Sessions
What I do: Every Friday evening (or Sunday night), I run a 30–45 min “Weekly Review.”
Structure:
Review the past week → What worked, what didn’t.
Check progress on long-term goals (skills, projects, health, networking).
Plan the upcoming week with 2–3 key priorities.
Tools:
Notion or Obsidian for journaling/planning.
Google Calendar for time-blocking tasks.
This habit keeps you focused on growth instead of just reacting to classes or work.
2. Skill Benchmarking
Pick 1–2 career-critical skills (e.g., coding in Python, design patterns, public speaking).
Each month, set a measurable checkpoint (like “Build a small app,” “Give a 10-min presentation,” “Solve 20 LeetCode problems”).
Apps/Tools:
GitHub → Track projects and show growth.
LeetCode / HackerRank / Kaggle → for problem-solving.
Toastmasters / Record yourself → for communication practice.
3. Networking Rituals
Every week, reach out to one new professional or maintain a connection.
Example: Fridays → 10 mins to send a “thank you” or “just checking in” message on LinkedIn.
Keeps your network alive without pressure.
4. Knowledge Stacking
Daily (15–30 mins): Read or listen to something in your field and outside it.
Apps:
Feedly / Medium / Substack → Industry insights.
Audible / Podcasts → Learn passively while walking.
Readwise → Capture & revisit highlights.
5. Health & Performance Habits
Morning ritual: Quick workout, journaling, or even a 10-min walk → sets tone.
Sleep discipline: Aim for a stable schedule (biggest hidden productivity hack).
Tools:
Habitica / Streaks / Loop Habit Tracker → gamify habits.
Forest / Focusmate → stay distraction-free.
6. Monthly Reflection & Benchmarking
At the end of each month:
Check what skills you improved.
Compare your progress against job descriptions for roles you want.
Update portfolio/CV with new projects or achievements (don’t wait until graduation).
Pro tip: Treat yourself like your own “startup.”
Weekly = strategy meeting.
Monthly = performance review.
Quarterly = reset goals.
This way, by the time you graduate, you’ll already have systems in place that most professionals only figure out years later.
Regards,
Arush
Patrick Meyer
Executive - Data Analytics and AI
1058
Answers
Naperville, Illinois
Updated
Patrick’s Answer
My Project Management Approach - Over the years, I've learned to work with whatever tools my company provides, adapting quickly to get the job done. I've used everything from simple boards like Trello, which is great for visualizing project status at a glance. To more robust platforms like ClickUp, which lets teams have detailed conversations around each task. You may also find that Airtable works like a supercharged Excel with helpful automations and reminders, while Monday.com strikes a nice balance between simplicity and powerful features.
My system is built around simple, consistent habits:
- Every Friday, I take stock of what we accomplished and identify the three most important priorities for the following week. This means I start Mondays with purpose instead of just reacting to whatever comes my way.
- I break large projects into manageable tasks with clear deadlines, whether using Trello, Asana, or similar tools. I block time in Google Calendar for deep work, meetings, and even personal tasks, treating my schedule like valuable real estate.
- Each morning, I confirm my three most important tasks and use focused work blocks—typically 90 minutes—to tackle complex work without distractions. I end each day with a quick reflection on progress and what needs attention tomorrow.
- Once a month, I step back to ensure I'm not just busy, but actually moving toward meaningful goals. If I notice I'm spinning my wheels, I adjust course.
- I write brief weekly updates to myself, which keeps me aware of progress and makes it easy to communicate clearly with others when needed.
This approach helps me stay organized while remaining flexible enough to work with any tools and adapt to different team needs.
My system is built around simple, consistent habits:
- Every Friday, I take stock of what we accomplished and identify the three most important priorities for the following week. This means I start Mondays with purpose instead of just reacting to whatever comes my way.
- I break large projects into manageable tasks with clear deadlines, whether using Trello, Asana, or similar tools. I block time in Google Calendar for deep work, meetings, and even personal tasks, treating my schedule like valuable real estate.
- Each morning, I confirm my three most important tasks and use focused work blocks—typically 90 minutes—to tackle complex work without distractions. I end each day with a quick reflection on progress and what needs attention tomorrow.
- Once a month, I step back to ensure I'm not just busy, but actually moving toward meaningful goals. If I notice I'm spinning my wheels, I adjust course.
- I write brief weekly updates to myself, which keeps me aware of progress and makes it easy to communicate clearly with others when needed.
This approach helps me stay organized while remaining flexible enough to work with any tools and adapt to different team needs.
Gisele Spolador Lopes
Marketing
5
Answers
Rio de Janeiro, State of Rio de Janeiro, Brazil
Updated
Gisele’s Answer
Hello, Shaina! I worked with different tools over the years and I usually just take advantage of what the company licenses to facilitate my work and manage several projects. I have worked with Trello, that is very simple to give an overview of what is happening, what we will have to do and what is done. Click up is also a similar tool, with the advantage of including multiple conversations for each step of the project. Airtable works well as it is similar to excel, but with some automations, including reminders to people, and Monday.com is a good hybrid approach that can provide a simple view like Trello, but also has automations to facilitate the work and keep track of everything.
Adeola Raji
Academic Research/Consultation
11
Answers
Ede, Osun, Nigeria
Updated
Adeola’s Answer
Hey Shaina,
Even though you’re in your last year of uni, starting early with organization and project tracking can give you a huge edge once you step into your career. Here’s what I do and recommend it’s a mix of apps, habits, and mindset practices:
1. Centralized Project Tracking:
I like keeping everything in one place. I personally use Notion for this—think of it as a digital bullet journal crossed with a database. I track projects, deadlines, research notes, and even ideas that pop up randomly. You can create dashboards per project or per subject, and it really helps when things get hectic.
2. Task Management:
For day-to-day tasks, Todoist or Microsoft To Do works wonders. I break things down into daily, weekly, and monthly tasks. Small wins matter! Every morning, I glance at my task list and prioritize the top 3 things that must get done.
3. Weekly Strategic “Me Meetings”:
Every Friday, I block an hour just for myself. I review:
What went well this week
What didn’t go so well
What needs my focus next week
It sounds simple, but it’s a game-changer. Treat it like a mini performance review, but for yourself.
4. Calendar Discipline:
I'm sure by Google Calendar. Every deadline, meeting, or reminder goes in there. Color-coding makes it easy to see at a glance what type of task is coming up—like “uni work” vs. “personal development” vs. “networking.”
5. Notes and Reflection:
I keep a small journal (even digital works) where I jot down insights, quotes, or lessons learned each day. This becomes your personal knowledge base super useful when you start working on bigger projects or need examples for interviews.
6. Embrace the 2-Minute Rule:
If a task takes less than two minutes, I do it immediately. It keeps small things from piling up.
7. Review and Adjust:
Every month, I spend a bit of time reviewing my systems: Are they working? Are they too complicated? The key is flexibility your system should serve you, not the other way around.
The goal is to create habits that stick rather than obsess over perfection. Tools like Notion, Todoist, or Google Calendar are just helpers, the real magic is in the weekly review, reflection, and consistent prioritization.
Even though you’re in your last year of uni, starting early with organization and project tracking can give you a huge edge once you step into your career. Here’s what I do and recommend it’s a mix of apps, habits, and mindset practices:
1. Centralized Project Tracking:
I like keeping everything in one place. I personally use Notion for this—think of it as a digital bullet journal crossed with a database. I track projects, deadlines, research notes, and even ideas that pop up randomly. You can create dashboards per project or per subject, and it really helps when things get hectic.
2. Task Management:
For day-to-day tasks, Todoist or Microsoft To Do works wonders. I break things down into daily, weekly, and monthly tasks. Small wins matter! Every morning, I glance at my task list and prioritize the top 3 things that must get done.
3. Weekly Strategic “Me Meetings”:
Every Friday, I block an hour just for myself. I review:
What went well this week
What didn’t go so well
What needs my focus next week
It sounds simple, but it’s a game-changer. Treat it like a mini performance review, but for yourself.
4. Calendar Discipline:
I'm sure by Google Calendar. Every deadline, meeting, or reminder goes in there. Color-coding makes it easy to see at a glance what type of task is coming up—like “uni work” vs. “personal development” vs. “networking.”
5. Notes and Reflection:
I keep a small journal (even digital works) where I jot down insights, quotes, or lessons learned each day. This becomes your personal knowledge base super useful when you start working on bigger projects or need examples for interviews.
6. Embrace the 2-Minute Rule:
If a task takes less than two minutes, I do it immediately. It keeps small things from piling up.
7. Review and Adjust:
Every month, I spend a bit of time reviewing my systems: Are they working? Are they too complicated? The key is flexibility your system should serve you, not the other way around.
The goal is to create habits that stick rather than obsess over perfection. Tools like Notion, Todoist, or Google Calendar are just helpers, the real magic is in the weekly review, reflection, and consistent prioritization.
Lin Jia
Data Scientist
16
Answers
Amsterdam, North Holland, Netherlands
Updated
Lin’s Answer
That is an outstanding question. Starting this early is a massive advantage. Below is my personal productivity system.
My organizational approach is built on a core philosophy: to create a robust, personal process that works independently of any specific company's tools. This system is structured around a clear planning hierarchy, a disciplined daily routine, and specific documents for collaboration.
Task & Project Management
My system operates on multiple levels to ensure nothing is missed:
* Master Task List: This is my central hub that holds all long-term tasks, ideas, and ongoing project responsibilities.
* Daily Work Log: For day-to-day execution, I maintain a dedicated log. This document is the cornerstone of my daily routine.
* Dedicated Documents: For more complex needs, I use specific Project Management documents to track milestones and progress. I also maintain separate 1-on-1 documents for meetings with different stakeholders to ensure discussions are productive and action items are recorded.
Daily Workflow & Reflection
My daily routine is built around a powerful morning startup and evening shutdown process:
1. Morning Planning: The first thing I do when I start my workday is review my Daily Work Log. This allows me to see the plan for the day and set clear intentions for what needs to be accomplished.
2. End-of-Day Review: At the close of my workday, I return to my log and document everything I have completed.
3. Daily Reflection: After logging my completed tasks, I perform a quick reflection by asking two questions:
* What did I do well today?
* What can I do better tomorrow?
Work-Life Balance
A non-negotiable part of my system is the final step. After completing my evening review and reflection, I close my laptop and physically put it away. This simple action creates a powerful mental and physical boundary between my professional and personal life, which is essential for maintaining a healthy work-life balance.
My organizational approach is built on a core philosophy: to create a robust, personal process that works independently of any specific company's tools. This system is structured around a clear planning hierarchy, a disciplined daily routine, and specific documents for collaboration.
Task & Project Management
My system operates on multiple levels to ensure nothing is missed:
* Master Task List: This is my central hub that holds all long-term tasks, ideas, and ongoing project responsibilities.
* Daily Work Log: For day-to-day execution, I maintain a dedicated log. This document is the cornerstone of my daily routine.
* Dedicated Documents: For more complex needs, I use specific Project Management documents to track milestones and progress. I also maintain separate 1-on-1 documents for meetings with different stakeholders to ensure discussions are productive and action items are recorded.
Daily Workflow & Reflection
My daily routine is built around a powerful morning startup and evening shutdown process:
1. Morning Planning: The first thing I do when I start my workday is review my Daily Work Log. This allows me to see the plan for the day and set clear intentions for what needs to be accomplished.
2. End-of-Day Review: At the close of my workday, I return to my log and document everything I have completed.
3. Daily Reflection: After logging my completed tasks, I perform a quick reflection by asking two questions:
* What did I do well today?
* What can I do better tomorrow?
Work-Life Balance
A non-negotiable part of my system is the final step. After completing my evening review and reflection, I close my laptop and physically put it away. This simple action creates a powerful mental and physical boundary between my professional and personal life, which is essential for maintaining a healthy work-life balance.
Daniel Ahiakwo
IT Consultant
2
Answers
Port Harcourt, Rivers, Nigeria
Updated
Daniel’s Answer
As a professional, I use digital tools and simple processes to stay organized and keep projects on track. For managing projects, I use tools like Trello, Asana, or ClickUp to break down tasks, set deadlines, and watch progress. For communication, I rely on Slack, Microsoft Teams, or Google Workspace to keep everything in one place and easy to find.
For personal organization, I use Google Calendar for scheduling, Notion or OneNote for taking notes, and Excel or Google Sheets for tracking numbers and progress. I also use methods like prioritizing tasks and setting SMART goals to focus on what matters most.
This mix helps me handle many tasks, meet deadlines, and stay productive, whether working alone or with a team.
For personal organization, I use Google Calendar for scheduling, Notion or OneNote for taking notes, and Excel or Google Sheets for tracking numbers and progress. I also use methods like prioritizing tasks and setting SMART goals to focus on what matters most.
This mix helps me handle many tasks, meet deadlines, and stay productive, whether working alone or with a team.
Betty Ho, MBA
Marketing Manager
6
Answers
Paris, Île-de-France, France
Updated
Betty’s Answer
To stay organized, I write my notes and track weekly performance in OneNote. I use Planner to set deadlines for myself and my team. I also allow extra time for everyone because there are often last-minute requests.
Jennifer Lucke
Career Coach
4
Answers
Updated
Jennifer’s Answer
Hi Shaina! I love that you’re thinking ahead and exploring productivity tools before stepping into the workforce. My go-to app that I’ve used for years is Notion. It’s incredibly versatile, allowing you to break projects into manageable steps, prioritize tasks, and collaborate with colleagues in real time. You can also customize it with templates for project management, note-taking, goal tracking, or even personal organization, making it useful beyond work. Best of all, there’s a free version with plenty of features to get started. I highly recommend giving it a try for any project management or productivity needs. Hope this helps!
Ernesto Diaz Calderon
Operational Manager
3
Answers
San José de Alajuela, Alajuela Province
Updated
Ernesto’s Answer
Hello,
There are many systems and tools available. My advice is to learn about them because it will depend on what the company or organization wants us to use. These tools are here to help. If one takes too much time or effort, find another that works better for you and that you feel comfortable with.
There are many systems and tools available. My advice is to learn about them because it will depend on what the company or organization wants us to use. These tools are here to help. If one takes too much time or effort, find another that works better for you and that you feel comfortable with.
Kate Lessard
Technical Content Marketing
4
Answers
Portland, Oregon
Updated
Kate’s Answer
Great question- keeping yourself organized and on task is so important both as a student and as a professional. Figuring out a system that works for you and building those skills will set you up for long term success! I practice Getting Things Done productivity method and it has been really helpful for me to always capture next actions, and perform a daily and weekly review to make sure I'm ready for what lies ahead. I track my outstanding tasks in Asana because I like the format and that I can set up recurring tasks. There are a lot of other great personal tracking systems like OmniFocus as well.
Ritesh Singh
Sr Construction Manager
1
Answer
Fairfax, Virginia
Updated
Ritesh’s Answer
For day-to-day personal organization, the best approach combines simplicity with flexibility. Start with a task management app like Todoist, Microsoft To Do, or Any.do to keep track of your priorities and set reminders. Pair this with a calendar tool such as Google Calendar or Outlook Calendar for scheduling and color-coding events. For notes and quick ideas, OneNote or Evernote are excellent choices, offering easy syncing across devices. If you want to build habits or monitor time, apps like Habitica and Clockify can help you stay consistent and aware of where your time goes. A simple framework like the Daily Top 3—choosing three key tasks each day—and a weekly review session can keep you focused and proactive. Combining digital tools with a small physical notebook for quick jot-downs creates a balanced system that’s easy to maintain and highly effective for everyday organization.
Kaitlyn Corey
Occupational Therapy Assistant/Occupational Therapy Student
60
Answers
Graniteville, South Carolina
Updated
Kaitlyn’s Answer
It’s great that you’re thinking about organization now, since building habits early will help in your career. A simple system that works for many people is doing a weekly reset, like taking time on Friday afternoon or Sunday evening to review what you accomplished and plan the week ahead. Using task managers such as Notion, Trello, or Asana can help keep projects clear, but even lighter tools like Google Tasks or Apple Reminders can be just as effective. Calendar blocking is another helpful practice where you treat personal work sessions like real meetings, so you stay committed to them. Each day, write down three main priorities and focus on completing those first, since it gives you momentum and reduces stress. Finally, set aside time once a month for a self check-in where you reflect on what’s working, what isn’t, and what changes could make your routine smoother. The key is finding a rhythm that feels natural and consistent, since the best system is the one you’ll actually stick with.
Lori Berens, PMP
Program Manager
4
Answers
Concord, North Carolina
Updated
Lori’s Answer
Great question! Everyone has their own way of staying organized because we're all different. Here are some things that have helped me. First, find out what tools and systems your company offers for tracking tasks and calendars. I like to set reminders on my calendar for things I need to do or remember, marking them as free time so I'm still available for meetings. For tasks, I use Smartsheets to keep track and update them as needed. I also use a notepad for notes and things that don't happen often.
I start my day by checking my calendar for meetings or tasks and then my email for anything urgent. Once that's done, I focus on my tasks for the day. If I can't finish everything, I just move the remaining tasks to the next day.
I sometimes struggle to stay focused, so working in silence really helps me stay on track.
Good luck!
I start my day by checking my calendar for meetings or tasks and then my email for anything urgent. Once that's done, I focus on my tasks for the day. If I can't finish everything, I just move the remaining tasks to the next day.
I sometimes struggle to stay focused, so working in silence really helps me stay on track.
Good luck!
Robiah Thabit
Process Engineer
13
Answers
Lagos, Nigeria
Updated
Robiah’s Answer
Hello Shaina, in my experience, staying organized comes down to setting a consistent rhythm and using tools that reduce mental load.
Here’s how I approach it…
Weekly Planning
Every Friday, I review what was completed during the week and identify the top 3 priorities for the next week.
This helps me start Mondays with focus instead of reacting to tasks as they come.
Project + Task Tracking
Trello or Asana → I map projects into boards and break them down into smaller tasks with deadlines.
Google Calendar → I block time for deadlines, meetings, and personal tasks.
Notion → I use it as a central hub for notes, checklists, and tracking ongoing work.
Daily Habits
Begin the day by confirming my 3 most important tasks.
Use time blocks (e.g., 90 minutes) for deep work without distractions.
End with a short reflection on what was done and what needs to move forward.
Monthly Review
I step back once a month to check if my projects are aligned with my bigger goals.
If I notice I’m busy but not progressing toward those goals, I adjust my focus.
Self-Check-ins
I write short weekly “status updates” to myself.
This makes it easier to see progress and prepares me to communicate clearly when I need to share updates with others.
I hope this helps.
Here’s how I approach it…
Weekly Planning
Every Friday, I review what was completed during the week and identify the top 3 priorities for the next week.
This helps me start Mondays with focus instead of reacting to tasks as they come.
Project + Task Tracking
Trello or Asana → I map projects into boards and break them down into smaller tasks with deadlines.
Google Calendar → I block time for deadlines, meetings, and personal tasks.
Notion → I use it as a central hub for notes, checklists, and tracking ongoing work.
Daily Habits
Begin the day by confirming my 3 most important tasks.
Use time blocks (e.g., 90 minutes) for deep work without distractions.
End with a short reflection on what was done and what needs to move forward.
Monthly Review
I step back once a month to check if my projects are aligned with my bigger goals.
If I notice I’m busy but not progressing toward those goals, I adjust my focus.
Self-Check-ins
I write short weekly “status updates” to myself.
This makes it easier to see progress and prepares me to communicate clearly when I need to share updates with others.
I hope this helps.
Tiep Q. Hoang, PMP
Product Owner
2
Answers
Piscataway Township, New Jersey
Updated
Tiep Q.’s Answer
Hi Shaina, as a Product Manager with a Project Management Certification, staying on top of projects is crucial. Being organized is a key part of being a great PM.
There are several tools you can try. I use MS Projects, Smartsheet, Sheets, and a custom tool I developed called BPCX Change Management. The goal is to regularly check and update these tools. Make sure your team knows how to read, edit, and follow them. Keep everything current and accurate so it's always ready for review.
Experiment with the tools I mentioned and find the one you enjoy using the most. Watch demos on YouTube, search for how-to guides, and practice. The easiest tool to use is the one you use often!
Good luck finding the right fit.
Tiep
There are several tools you can try. I use MS Projects, Smartsheet, Sheets, and a custom tool I developed called BPCX Change Management. The goal is to regularly check and update these tools. Make sure your team knows how to read, edit, and follow them. Keep everything current and accurate so it's always ready for review.
Experiment with the tools I mentioned and find the one you enjoy using the most. Watch demos on YouTube, search for how-to guides, and practice. The easiest tool to use is the one you use often!
Good luck finding the right fit.
Tiep
Thomas Moxham
Project Manager
1
Answer
Anaheim, California
Updated
Thomas’s Answer
My main tools for tracking projects and staying organized are Google Sheets and Docs. I use Google Sheets for everything, from simple to-do lists to complex project tracking like Jira. I organize my tasks in Sheets, store links to meeting notes in Docs, and use different tabs for various items. I also set alerts with array formulas.
Google Sheets is great because it's widely available, easy to share, and highly customizable. If a formula doesn't meet my needs, I can create a script to do the job. For instance, in my to-do list, I have a column for items that are reviewed but not completed. I made a custom checkbox that, when clicked, triggers a script to set a date in another column. I use conditional formatting to highlight items based on their age, helping me keep track of my tasks. With AI, I now have help in writing many of my custom scripts.
Google Sheets may seem simple, but it can be as advanced as you make it.
Google Sheets is great because it's widely available, easy to share, and highly customizable. If a formula doesn't meet my needs, I can create a script to do the job. For instance, in my to-do list, I have a column for items that are reviewed but not completed. I made a custom checkbox that, when clicked, triggers a script to set a date in another column. I use conditional formatting to highlight items based on their age, helping me keep track of my tasks. With AI, I now have help in writing many of my custom scripts.
Google Sheets may seem simple, but it can be as advanced as you make it.
Sankarraj Subramani
GenAI Opensource Contributor and GenAI Sr. SDET
13
Answers
Sugar Land, Texas
Updated
Sankarraj’s Answer
Great question—you’re already thinking like a professional by wanting to build habits before entering the workforce. Over my 14+ years of leading AI-powered QA automation projects, I’ve learned that the right systems make all the difference in staying organized and effective. Here are my go-to approaches:
1. Digital Tools for Daily Organization
Jira / Azure DevOps / Trello – For project tracking in teams. These help manage sprints, tasks, and backlogs. Even as a student, you can use Trello or Notion to practice agile-style planning.
Notion – My personal go-to for notes, research, and task lists. I keep a “daily dashboard” with tasks, deadlines, and meeting notes.
Google Calendar – Every major task or meeting gets blocked in my calendar. I treat deadlines like meetings with myself.
2. Weekly Strategic Review
Every Friday afternoon, I run a short personal retrospective—just like in agile projects. I ask:
What went well this week?
What didn’t go well?
What are my top 3 priorities for next week?
This keeps me aligned and prevents small issues from becoming big problems.
3. Time Blocking
I block out time for deep work (no distractions, 1–2 hour coding or writing sessions) and separate time for quick tasks (emails, admin work). This ensures I always have focus time for the big things that actually move projects forward.
4. Documentation & Knowledge Sharing
In large codebases at United Airlines or Freddie Mac, I rely on Confluence and GitHub Wikis for documenting processes, experiments, and lessons learned. Even as a student, you can practice this by keeping a simple “project log” in Notion or Google Docs—future you will thank you.
5. Health & Balance
I track habits alongside work—gym, cooking, and even downtime. Burnout kills productivity faster than anything else, so I make space for rest and hobbies.
My advice: start small. Pick one tool for tasks (Trello/Notion) and one system for review (weekly reflection). Build the habit now, and by the time you enter the professional world, staying organized will feel natural.
1. Digital Tools for Daily Organization
Jira / Azure DevOps / Trello – For project tracking in teams. These help manage sprints, tasks, and backlogs. Even as a student, you can use Trello or Notion to practice agile-style planning.
Notion – My personal go-to for notes, research, and task lists. I keep a “daily dashboard” with tasks, deadlines, and meeting notes.
Google Calendar – Every major task or meeting gets blocked in my calendar. I treat deadlines like meetings with myself.
2. Weekly Strategic Review
Every Friday afternoon, I run a short personal retrospective—just like in agile projects. I ask:
What went well this week?
What didn’t go well?
What are my top 3 priorities for next week?
This keeps me aligned and prevents small issues from becoming big problems.
3. Time Blocking
I block out time for deep work (no distractions, 1–2 hour coding or writing sessions) and separate time for quick tasks (emails, admin work). This ensures I always have focus time for the big things that actually move projects forward.
4. Documentation & Knowledge Sharing
In large codebases at United Airlines or Freddie Mac, I rely on Confluence and GitHub Wikis for documenting processes, experiments, and lessons learned. Even as a student, you can practice this by keeping a simple “project log” in Notion or Google Docs—future you will thank you.
5. Health & Balance
I track habits alongside work—gym, cooking, and even downtime. Burnout kills productivity faster than anything else, so I make space for rest and hobbies.
My advice: start small. Pick one tool for tasks (Trello/Notion) and one system for review (weekly reflection). Build the habit now, and by the time you enter the professional world, staying organized will feel natural.
Jiu Kang
Process engineer at semiconductor industry
1
Answer
Tualatin, Oregon
Updated
Jiu’s Answer
Hi, Shaina
I completely understand what you are facing, since I just graduated from my college, started very first full time about a month ago.
During my internship in the industry, most of schedules tracked by the Microsoft applications, it is not that hard to be in the meeting on time, communicate with systems in the company and other employees in general.
As you already mentioned in your question, it is about my ability to organize and presented good figure to where you are in.
To do so, I have been tried four things. (1) NEVER late for the meeting, (2) Making a daily To-do list and ask your manager to verify it at least for a month, until when you get used to the new system, (3) Ask before making mistakes and (4) Don't need to be professional from the beginning, everyone has their own histories...
The last two are something that I am still figuring out, the mistakes I made in my internship days were because I wanted to give a FABULOUS and AMAZING impression from the beginning. However, after I made every possible mistake, I realized ask before you do something, even though we might sound like a fool, making your manager annoyed (which is not true), but we got to do what we got to do. Also, after making mistake, you would be more aware of what system you are dealing with. Asking is always better than fixing aftermath, and it is okay to bother(?) your manager and supervisor. Chances are not always coming in our lives, once you get your position, ask as many questions as you can and write it down on the word file or note, then surly after time will be the cure.
Best wishes and lucks in your life, I will pray for you!
I completely understand what you are facing, since I just graduated from my college, started very first full time about a month ago.
During my internship in the industry, most of schedules tracked by the Microsoft applications, it is not that hard to be in the meeting on time, communicate with systems in the company and other employees in general.
As you already mentioned in your question, it is about my ability to organize and presented good figure to where you are in.
To do so, I have been tried four things. (1) NEVER late for the meeting, (2) Making a daily To-do list and ask your manager to verify it at least for a month, until when you get used to the new system, (3) Ask before making mistakes and (4) Don't need to be professional from the beginning, everyone has their own histories...
The last two are something that I am still figuring out, the mistakes I made in my internship days were because I wanted to give a FABULOUS and AMAZING impression from the beginning. However, after I made every possible mistake, I realized ask before you do something, even though we might sound like a fool, making your manager annoyed (which is not true), but we got to do what we got to do. Also, after making mistake, you would be more aware of what system you are dealing with. Asking is always better than fixing aftermath, and it is okay to bother(?) your manager and supervisor. Chances are not always coming in our lives, once you get your position, ask as many questions as you can and write it down on the word file or note, then surly after time will be the cure.
Best wishes and lucks in your life, I will pray for you!
Tyrell Siagi
Stock Plan Administrator
1
Answer
Atlanta, Georgia
Updated
Tyrell’s Answer
Before you start managing a project, it's important to have a plan. The Project Management Institute (PMI), known for its Project Management Professional (PMP) certification, provides helpful frameworks. The first big choice you'll make is between a Traditional or Agile approach.
Imagine it like building with LEGOs:
Traditional (Waterfall): This is like following a LEGO set's instruction manual. You have a detailed plan from the start, and you build step-by-step. You finish one step before moving to the next. This works best when you know exactly what the final product should look like.
Agile: This is like creating with a mixed box of LEGOs. You have a general idea, like "build a spaceship," but the design changes as you go. You build small parts, check them, get feedback, and adjust. This is great for projects where things might change or aren't fully known at the start.
Choose Your Toolkit: Software for the Job
After picking your approach, choose the right software to support it. Using a tool meant for one method in another can be frustrating.
For Traditional (Waterfall) Projects
When your plan is fixed, you'll need tools that help you track timelines and resources.
Microsoft Excel/Google Sheets: A good spreadsheet can be powerful! For smaller projects, you can easily track timelines and budgets. It's simple and doesn't need extra software.
Smartsheet: This looks like a spreadsheet but offers more, like Gantt charts and automated alerts. It's a step up from basic spreadsheets.
Microsoft Project: A classic tool for detailed project management. It's ideal for complex projects with many parts.
For Agile Projects
When you need flexibility, choose tools that support teamwork and adaptation.
Jira: A top choice for software teams, built for Agile methods like Scrum and Kanban. It helps with planning sprints and managing tasks.
Monday.com: A visual tool that's easy to customize. It's great for teams managing Agile projects and other tasks. Its interface is user-friendly.
Trello: Simple and intuitive, using boards and cards to visualize workflows. Perfect for smaller teams or those new to Agile.
Asana: Works well for both Agile and traditional projects. Its features help organize and track tasks effectively.
By deciding how you want to work (Agile or Traditional) and picking the right tool, you'll set your project and team up for success.
Imagine it like building with LEGOs:
Traditional (Waterfall): This is like following a LEGO set's instruction manual. You have a detailed plan from the start, and you build step-by-step. You finish one step before moving to the next. This works best when you know exactly what the final product should look like.
Agile: This is like creating with a mixed box of LEGOs. You have a general idea, like "build a spaceship," but the design changes as you go. You build small parts, check them, get feedback, and adjust. This is great for projects where things might change or aren't fully known at the start.
Choose Your Toolkit: Software for the Job
After picking your approach, choose the right software to support it. Using a tool meant for one method in another can be frustrating.
For Traditional (Waterfall) Projects
When your plan is fixed, you'll need tools that help you track timelines and resources.
Microsoft Excel/Google Sheets: A good spreadsheet can be powerful! For smaller projects, you can easily track timelines and budgets. It's simple and doesn't need extra software.
Smartsheet: This looks like a spreadsheet but offers more, like Gantt charts and automated alerts. It's a step up from basic spreadsheets.
Microsoft Project: A classic tool for detailed project management. It's ideal for complex projects with many parts.
For Agile Projects
When you need flexibility, choose tools that support teamwork and adaptation.
Jira: A top choice for software teams, built for Agile methods like Scrum and Kanban. It helps with planning sprints and managing tasks.
Monday.com: A visual tool that's easy to customize. It's great for teams managing Agile projects and other tasks. Its interface is user-friendly.
Trello: Simple and intuitive, using boards and cards to visualize workflows. Perfect for smaller teams or those new to Agile.
Asana: Works well for both Agile and traditional projects. Its features help organize and track tasks effectively.
By deciding how you want to work (Agile or Traditional) and picking the right tool, you'll set your project and team up for success.
Jami-Lyn Greer
Program Management
3
Answers
Oxford, Pennsylvania
Updated
Jami-Lyn’s Answer
Tools to track projects and staying organized often revolve around which tools your company chooses to use. If you interact frequently with Technology teams, JIRA and Confluence are mainstream tools you're likely to use. I've used Microsoft Project and Smartsheets for project plan tracking. I've seen Excel used frequently, too. The key thing is to have a documented plan with target dates, which you're reviewing regularly with the team and tracking progress to completion.
I find that staying organized often starts with my calendar. Keeping it up-to-date including days off and holidays is important. Scheduling in time to perform certain tasks and even for lunch is a good practice. This is particularly helpful if you're in a role that has you on many conference calls. I like to track the amount of time that I spend on different tasks. This is helpful to understand the amount of time I'm spending on different projects, administrative work, etc.
I'm a big advocate for to do lists. I write mine at the end of each day, so I know what I need to do the next day. I like to use color coded and or starring items to denote the priority items. Beyond the tools for tracking projects and staying organized, I think it's important to have the right mindset. What I mean by this is to stay action focused. Avoid procrastination, especially if you have tasks that put you out of your comfort zone. Prioritizing action items is always important. Knowing deadlines for individual tasks and then prioritizing them is integral to keeping projects and your own personal workload on track. Know yourself as well. Are you more productive in the morning or the afternoon? When you know this, then you can plan more thought heavy tasks to the time of day when you're most alert and focused.
These things have worked for me. I hope you find this helpful.
I find that staying organized often starts with my calendar. Keeping it up-to-date including days off and holidays is important. Scheduling in time to perform certain tasks and even for lunch is a good practice. This is particularly helpful if you're in a role that has you on many conference calls. I like to track the amount of time that I spend on different tasks. This is helpful to understand the amount of time I'm spending on different projects, administrative work, etc.
I'm a big advocate for to do lists. I write mine at the end of each day, so I know what I need to do the next day. I like to use color coded and or starring items to denote the priority items. Beyond the tools for tracking projects and staying organized, I think it's important to have the right mindset. What I mean by this is to stay action focused. Avoid procrastination, especially if you have tasks that put you out of your comfort zone. Prioritizing action items is always important. Knowing deadlines for individual tasks and then prioritizing them is integral to keeping projects and your own personal workload on track. Know yourself as well. Are you more productive in the morning or the afternoon? When you know this, then you can plan more thought heavy tasks to the time of day when you're most alert and focused.
These things have worked for me. I hope you find this helpful.
Dan Roman
Sales Leadership
1
Answer
Willington, Connecticut
Updated
Dan’s Answer
Organizational skills, including project management, can be one of the biggest "win or lose" strategies you can have in the professional world! By being able to manage your time, and being able to accomplish tasks/strategies in an effective way, you can maximize your impact. I personally look to different books to get opinions on how to manage time ( for example - Atomic Habits is a good one. The One Mine Manager is another good series). Secondly, making sure you know who the best "stakeholders" are for a project or tast are critical. Check in's with those stakeholders can sometimes be the most critical way of keep projects and strategies on track, and making sure you are hitting the mark. Lastly, the biggest advice is personal accountability. This, for me, means knowing when to raise my hand and ask for help when a standard isn't being met. Likewise, it also means to me to hold myself accountable to ensuring I don't have gaps in communication, work, or similar which could derail a project or others. That personal accountability development is more personal than some of the other strategies others have shared in this, but mixed with stakeholdering and external advice can help you build a strategy that fits your abilities the best. Best of luck!
Shannon Zulauf
Risk & Independence
46
Answers
Myrtle Beach, South Carolina
Updated
Shannon’s Answer
I love this question—probably because staying organized is one of my favorite parts of working effectively. One thing you’ll quickly notice is that everyone has a different system, and that’s a good thing. The goal is to learn from others, try different approaches, and adapt what works best for you over time.
Here are a few systems and practices that have worked well for me:
1. Inbox as a to-do list
I use my inbox as my action list. If an email requires action, it stays in my inbox. Once I’ve completed the task—or if the email doesn’t require any action—I move it into a folder. This keeps my inbox free of clutter and helps my brain focus on what actually needs to be done, rather than feeling overwhelmed by unread emails.
2. A daily planner with color-coding
I keep a planner where I write down all of my meetings and to-do items for each day. Instead of crossing items off with a pen, I use a highlighter—and each day has its own color. This gives me the satisfaction of marking tasks as complete without having to rewrite my list every day, and I can still reference past tasks if needed.
3. OneNote for notes and tracking
For note-taking, I use OneNote. I organize notes by client, project, or task (depending on my role at the time). Everything lives in one place and is easily searchable, which saves time and reduces frustration.
4. Regular check-ins with myself
I also find it helpful to pause regularly—often at the end of the week—to look ahead and reset. This doesn’t have to be formal, but taking a few minutes to review what’s coming up, what’s complete, and what needs attention helps me start the next week more intentionally.
The biggest takeaway is that organization is a skill you build over time. Start simple, stay flexible, and don’t be afraid to adjust your system as your workload and responsibilities change. What works for you in school may evolve once you’re in the workforce—and that’s completely normal. Good Luck!
Here are a few systems and practices that have worked well for me:
1. Inbox as a to-do list
I use my inbox as my action list. If an email requires action, it stays in my inbox. Once I’ve completed the task—or if the email doesn’t require any action—I move it into a folder. This keeps my inbox free of clutter and helps my brain focus on what actually needs to be done, rather than feeling overwhelmed by unread emails.
2. A daily planner with color-coding
I keep a planner where I write down all of my meetings and to-do items for each day. Instead of crossing items off with a pen, I use a highlighter—and each day has its own color. This gives me the satisfaction of marking tasks as complete without having to rewrite my list every day, and I can still reference past tasks if needed.
3. OneNote for notes and tracking
For note-taking, I use OneNote. I organize notes by client, project, or task (depending on my role at the time). Everything lives in one place and is easily searchable, which saves time and reduces frustration.
4. Regular check-ins with myself
I also find it helpful to pause regularly—often at the end of the week—to look ahead and reset. This doesn’t have to be formal, but taking a few minutes to review what’s coming up, what’s complete, and what needs attention helps me start the next week more intentionally.
The biggest takeaway is that organization is a skill you build over time. Start simple, stay flexible, and don’t be afraid to adjust your system as your workload and responsibilities change. What works for you in school may evolve once you’re in the workforce—and that’s completely normal. Good Luck!
L D
Manager
36
Answers
Killona, LA
Updated
L’s Answer
Shaina,
You're absolutely right. Building strong organizational habits now will give you a serious head start when you step into the professional world. My advice for building strong organizational habits is to use the calendar on your phone, such as Google Calendar or Microsoft Outlook. I use these tools to create reminders and to-do lists for recurring weekly tasks. I also use an app called Notion because it allows you to track notes and tasks, as well as create databases and calendars, all in one place. You can get access to most features with the free version. However, a downside of using Notion is that there is a steep learning curve. Notion’s flexibility is a double-edged sword, and beginners can become overwhelmed by the endless customization options. Also, without a clear system or template, it’s easy to get lost in “setup mode” instead of actually getting things done.
You're absolutely right. Building strong organizational habits now will give you a serious head start when you step into the professional world. My advice for building strong organizational habits is to use the calendar on your phone, such as Google Calendar or Microsoft Outlook. I use these tools to create reminders and to-do lists for recurring weekly tasks. I also use an app called Notion because it allows you to track notes and tasks, as well as create databases and calendars, all in one place. You can get access to most features with the free version. However, a downside of using Notion is that there is a steep learning curve. Notion’s flexibility is a double-edged sword, and beginners can become overwhelmed by the endless customization options. Also, without a clear system or template, it’s easy to get lost in “setup mode” instead of actually getting things done.
Armando de Jesús Herrera
Sr. Project Engineer
41
Answers
Roswell, Georgia
Updated
Armando de Jesús’s Answer
My primary project management tool is Microsoft Planner, which we use for task tracking, assignments, and progress monitoring across teams. It integrates well with our broader Microsoft ecosystem and provides a centralized view of project status.
For smaller projects or template development, I also leverage Google Sheets and Microsoft Excel. These tools are incredibly flexible and cost-effective for building custom trackers, to-do lists, and visual workflows. For example:
- I’ve built templates that mimic Jira-style boards using Sheets, with tabs for backlog, in-progress, and completed tasks.
- I use formulas and conditional formatting to flag aging tasks and highlight priorities.
- I’ve scripted custom checkboxes that trigger timestamping or status updates, helping automate manual steps.
While platforms like PROCORE offer robust task tracking and documentation features, their cost and complexity often make them impractical for smaller companies. That’s why I focus on scalable, adaptable solutions that balance functionality with accessibility.
Ultimately, I believe that the right tool is the one that fits the project's scale and the team's workflow, and with a bit of creativity, even simple tools can deliver powerful results.
Maybe you could start by learning Excel's advance functions (or Google sheets).
Try to develop a template that works.
Use the template in smaller day to day projects (like painting a room).
For smaller projects or template development, I also leverage Google Sheets and Microsoft Excel. These tools are incredibly flexible and cost-effective for building custom trackers, to-do lists, and visual workflows. For example:
- I’ve built templates that mimic Jira-style boards using Sheets, with tabs for backlog, in-progress, and completed tasks.
- I use formulas and conditional formatting to flag aging tasks and highlight priorities.
- I’ve scripted custom checkboxes that trigger timestamping or status updates, helping automate manual steps.
While platforms like PROCORE offer robust task tracking and documentation features, their cost and complexity often make them impractical for smaller companies. That’s why I focus on scalable, adaptable solutions that balance functionality with accessibility.
Ultimately, I believe that the right tool is the one that fits the project's scale and the team's workflow, and with a bit of creativity, even simple tools can deliver powerful results.
Armando de Jesús recommends the following next steps:
Craig Milne
Operational Efficiencies
4
Answers
Dublin, County Dublin
Updated
Craig’s Answer
I use a lot of different tools for work because each situation can require something unique. It's good not to rely on just one. Are you looking to share your plan or just trying to stay organized?
For big projects, I've found JIRA and MS Project to be really helpful. I also recently tried Microsoft Planner, which is great for managing larger tasks and sharing different views with others.
If you're just keeping track of your own tasks, I still like using pen and paper for meeting notes. It's easy to jot down important points and then transfer them to where they need to go, like setting up a meeting, sending an email, or updating a project plan. Excel is also fantastic for organizing data, and I use it quite a bit outside of work too.
The best approach is to try out a few tools and see which ones you like best.
For big projects, I've found JIRA and MS Project to be really helpful. I also recently tried Microsoft Planner, which is great for managing larger tasks and sharing different views with others.
If you're just keeping track of your own tasks, I still like using pen and paper for meeting notes. It's easy to jot down important points and then transfer them to where they need to go, like setting up a meeting, sending an email, or updating a project plan. Excel is also fantastic for organizing data, and I use it quite a bit outside of work too.
The best approach is to try out a few tools and see which ones you like best.
Blue Shield of California Volunteers
120
Answers
Oakland, California
Updated
Blue Shield of California’s Answer
A timer. Sometimes I just can't get started on big projects because I'm not sure where to start or think it will take too long. I close other applications, my browser, put my phone to the side and tell myself, just do something on it for 15 minutes. Usually, after that 15 minutes, I feel the excitement of what else I can do and I keep working. If nothing else, it gives me a good starting off point for a later working session.
Dr. Aloma Wallace, DNP, MSN, RN
Clinical Professor
2
Answers
Orange Park, Florida
Updated
Dr. Aloma’s Answer
Hello Shaina,
Initially, I created my plan and a schedule. The key for me was to ensure I selected a day early in the week and the end of the week to prioritize items and then assess my flow and productivity. I have decided to try "Click up" to improve my outcomes. I think the key is to evaluate early and set the pace for what you want completed and by when. Best of luck.
Dr. Wallace
Initially, I created my plan and a schedule. The key for me was to ensure I selected a day early in the week and the end of the week to prioritize items and then assess my flow and productivity. I have decided to try "Click up" to improve my outcomes. I think the key is to evaluate early and set the pace for what you want completed and by when. Best of luck.
Dr. Wallace
James Sylvester
Systems Engineer
2
Answers
The Colony, Texas
Updated
James’s Answer
At Verizon and many big companies, we use tools like Google apps (Sheets, Slides, Calendar) and also FIGMA and Smart Sheets. Getting to know these tools will make your work much easier.
Blue Shield of California Volunteers
120
Answers
Oakland, California
Updated
Blue Shield of California’s Answer
I live by my lists, for two reasons. One is to stay organized and focused on my priorities (I am easily distracted!) the other is the feeling of crossing something off of my list is so satisfying! I know it's old fashioned, but I promise you it works :)
One of my best habits is to take breaks. So even if I’m working on a project that requires a lot of energy and focus, I remind myself to get up at least every half an hour and take a walk, or stretch, or step outside. It’s really important to clear your mind and refresh so that you can continue your work.
One of my best habits is to take breaks. So even if I’m working on a project that requires a lot of energy and focus, I remind myself to get up at least every half an hour and take a walk, or stretch, or step outside. It’s really important to clear your mind and refresh so that you can continue your work.
Jerome Dees Jr.
Sales Professional and Networking Expert
833
Answers
San Francisco, California
Updated
Jerome’s Answer
I have been in my sales career for nearly 20 years. I have used many different project management systems. Oddly enough, I have gone back to using a simple Google sheets, and Google docs to help organize my efforts and projects. Depending on the sophistication of what you’re tracking, your calendar may just be more than sufficient.
I caution you to not overcomplicate something that you might be able to keep simple :-)
I caution you to not overcomplicate something that you might be able to keep simple :-)
Blue Shield of California Volunteers
120
Answers
Oakland, California
Updated
Blue Shield of California’s Answer
"A habit that serves me well is a daily reminder or affirmation of my long-term goals. Professionally, I want to do good, honest work, every day for the good of people. Personally, I want to do something for the good of myself, which is my education.
Tools I use are LinkedIn, Podcast Addict, and even Instagram. I use these tools wisely and listen to podcasts or accounts that are focused on professional development and even microlearning such as Ted Talks or Reach Your Next Level. Be intentional about the things you consume, watching other professionals learn and grown can be contagious in the right ways! "
Tools I use are LinkedIn, Podcast Addict, and even Instagram. I use these tools wisely and listen to podcasts or accounts that are focused on professional development and even microlearning such as Ted Talks or Reach Your Next Level. Be intentional about the things you consume, watching other professionals learn and grown can be contagious in the right ways! "
Blue Shield of California Volunteers
120
Answers
Oakland, California
Updated
Blue Shield of California’s Answer
Organization, to do lists, and color coding your calendar/email. I start every morning by looking at my calendar to scope out any meetings or tasks that need to be done that day and I keep my calendar color coordinated so I can see what's what at a simple glance. Then I make myself a to do list each day. It really helps me to stay on track and motivated. It also gives me a sense of accomplishment when I can cross things off my list.
Sophie Botko
Revenue Assurance/Corporate Billing
9
Answers
Orlando, Florida
Updated
Sophie’s Answer
I always check my Google Calendar to see any updates or invites from my colleagues. Having more than one planner is useful, especially a paper one, because writing things down helps me remember what I have planned for the week. This method has helped me not miss meetings and keep track of my schedule. I hope this tip helps you too!
Marcin Skok
Product Marketing
3
Answers
New York, New York
Updated
Marcin’s Answer
2 things top-of-mind as I practice as I get better at building discipline for managing multiple projects, tasks, and working with different teams to accomplish them.
1. Carve out a (consistent) time to reset / review all of your programs and catch up on project plans, fill in developments that happened during the week. I like to do this on Friday afternoons to put a bow on my week!
2. Learn a tool or 2 and become an expert, trying to get over any challenges you have to expressing different types of tasks and those needs in the programs. As you become an expert, you might use that tool in your company's preferred toolkit or at least have transferable skills and muscle memories you can use in a different platform. Personally, I have leant on Asana heavily and would also look into Trello and monday.com.
1. Carve out a (consistent) time to reset / review all of your programs and catch up on project plans, fill in developments that happened during the week. I like to do this on Friday afternoons to put a bow on my week!
2. Learn a tool or 2 and become an expert, trying to get over any challenges you have to expressing different types of tasks and those needs in the programs. As you become an expert, you might use that tool in your company's preferred toolkit or at least have transferable skills and muscle memories you can use in a different platform. Personally, I have leant on Asana heavily and would also look into Trello and monday.com.
Rochelle Rawls
Tech Recruiter
1
Answer
McKinney, Texas
Updated
Rochelle’s Answer
Make a running brag board to showcase all your achievements. Many people use tools like Canva to highlight their work accomplishments and any volunteer projects they lead. This is a great resource to use when discussing promotions with your manager or during job interviews to share projects you completed while studying.
Sena Agawu
Senior Communications Lead
4
Answers
Chicago, Illinois
Updated
Sena’s Answer
- Find the format and platform that suit you best, whether it's paper or online.
- Choose something that's fast and easy to use, so you don't get overwhelmed.
- Watch short YouTube videos to explore different software options and see what they offer.
- Use AI to help create prompts.
- Experiment with different project management platforms, as they share some features but each has its own unique style.
- Choose something that's fast and easy to use, so you don't get overwhelmed.
- Watch short YouTube videos to explore different software options and see what they offer.
- Use AI to help create prompts.
- Experiment with different project management platforms, as they share some features but each has its own unique style.
James Constantine Frangos
SOFTWARE ENGINEER SINCE 1972; NUTRITIONIST SINCE 1976.
7094
Answers
Gold Coast, Queensland, Australia
Updated
James Constantine’s Answer
Good Day Shaina!
I use repetitive revision, returning to an issue or task according to a function or issue's priority. The priority is measured on the probability of it accruing a benefit times the expected benefit size. [PRIORITY = PROBABILITY x BENEFIT] I do frequent reassessments of my priorities too.
JCF
I use repetitive revision, returning to an issue or task according to a function or issue's priority. The priority is measured on the probability of it accruing a benefit times the expected benefit size. [PRIORITY = PROBABILITY x BENEFIT] I do frequent reassessments of my priorities too.
JCF