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What are some effective tips to have a efficient schedule?
As a senior in High School, I have many things on my plate and have a hard time managing everything together. #time-management #school #high-school #schedule #work-life-balance
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Michael Manthey
Managing Director of Medicare Growth and Operations
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Michael’s Answer
I completely agree with Dexter. I use 'Microsoft To Do' to manage all my personal and work related lists. You can also create shared checklists with friends, class project teams or your siblings/parents. I utilize this app all the time.
Now, I grew up using old fashioned notebooks and hand written notes/lists. I still manage may of my lists on paper for work.
For calendar management, I mostly use google. Not sure if you are needing to manage a calendar yet, but a small notebook with a calendar is a great resource. You can take your notes in there too.
Download Microsoft To Do
Now, I grew up using old fashioned notebooks and hand written notes/lists. I still manage may of my lists on paper for work.
For calendar management, I mostly use google. Not sure if you are needing to manage a calendar yet, but a small notebook with a calendar is a great resource. You can take your notes in there too.
Michael recommends the following next steps:
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Hannah’s Answer
When I was in High School, I worked four jobs while finishing my final year. (I am not recommending you do this, I got burned out quickly and it was not the right choice.) But, since I had so much to balance, a schedule book saved my life. Get a good planner that has a monthly view and a daily view, specifically an hourly breakdown option. Don't get one that's too bogged down with extra stuff like "goals for the day" or "positive affirmations for today" but some extras that helped was a water tracker, a to do list and a meal tracking option. Have that information copied somewhere on digital as well, such as your email calendar or phone calendar so if you don't have the schedule on hand you can still know when and where you need to be at any time.
After you've filled out our planner, try to focus on one day, then one week, then one month, and when that starts feeling overwhelming, go back to focusing on just one day. Just today. What do I need to get done today? What can wait till tomorrow?
After you've filled out our planner, try to focus on one day, then one week, then one month, and when that starts feeling overwhelming, go back to focusing on just one day. Just today. What do I need to get done today? What can wait till tomorrow?
Bob Moore
Supply Chain, Energy. Oil & Gas, Leadership, Management, Careers Overseas
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Bob’s Answer
What are some effective tips to have a efficient schedule?
Basics
- Use an automated calendar system such as Outlook
- Separate to your schedule - start-up a list of your key activities and group them by urgent, doing now, not doing now, never going to do
- Decide how important your personal time is compared to business/work time
- Consider getting up an hour earlier each day - will allow you to be better organized - better to be on the front foot
- If you can ask from help from an assistant or secretary
- look up Stephen Covey '7 effective habits' and his own scheduling tool(s)
Schedule
- set-up personal time - e.g. before 8am, 12-1pm, after 5pm - and include vacation time or holidays
- plan ahead - try not to load everything to next day, next week or next month - spread out activities and meetings
- load key meetings and or activities (see activity list above) to your schedule (with time share your schedule/calendar so others book your time
- less is better
- when adding meetings give time between meetings to all travel, planning
- review your calendar for next day at end of each day to ensure you are ready for the next day
- review your calendar for next 2 weeks at end of each week to ensure you are prepared
Hope this helps
Basics
- Use an automated calendar system such as Outlook
- Separate to your schedule - start-up a list of your key activities and group them by urgent, doing now, not doing now, never going to do
- Decide how important your personal time is compared to business/work time
- Consider getting up an hour earlier each day - will allow you to be better organized - better to be on the front foot
- If you can ask from help from an assistant or secretary
- look up Stephen Covey '7 effective habits' and his own scheduling tool(s)
Schedule
- set-up personal time - e.g. before 8am, 12-1pm, after 5pm - and include vacation time or holidays
- plan ahead - try not to load everything to next day, next week or next month - spread out activities and meetings
- load key meetings and or activities (see activity list above) to your schedule (with time share your schedule/calendar so others book your time
- less is better
- when adding meetings give time between meetings to all travel, planning
- review your calendar for next day at end of each day to ensure you are ready for the next day
- review your calendar for next 2 weeks at end of each week to ensure you are prepared
Hope this helps
Updated
Dexter’s Answer
Hi Linh,
I use checklists for everything. Between my checklist and my calendar, I have a pretty complete picture of what I need to do each day. Using checklists has the other upside of giving me a serotonin boost every time I check off a task.
For me, using checklists allows me to stop worrying about what I need to do, and just focus on the specified task at hand. Then when I get an alert from a checklist item (because it alerts me at a specific date/time I need to work on it), I focus on that. During the day, when I find myself with a bit a free time, I'll complete the checklist items due later in the day (or the next day) and complete those so that I'll have larger blocks of contiguous free time.
I hope that helps!
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Dexter
I use checklists for everything. Between my checklist and my calendar, I have a pretty complete picture of what I need to do each day. Using checklists has the other upside of giving me a serotonin boost every time I check off a task.
For me, using checklists allows me to stop worrying about what I need to do, and just focus on the specified task at hand. Then when I get an alert from a checklist item (because it alerts me at a specific date/time I need to work on it), I focus on that. During the day, when I find myself with a bit a free time, I'll complete the checklist items due later in the day (or the next day) and complete those so that I'll have larger blocks of contiguous free time.
I hope that helps!
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Dexter
Updated
Maya’s Answer
I utilize a planner, as well as digital tools, as others have mentioned. Using a calendar is great to keep organized, as well as using a color coding method. Another cool tip that I just started exercising - using time blocks to complete items on your to-do list. You would sort your tasks that are high priority to low priority and set a timer to get as many things done in that time block.