13 answers
Sally
Student
College Park, Maryland
2
Questions
Updated
1355 views
What am I supposed to write in an email to a recruiter?
I just applied for an internship through a website that gives out the email of the recruiter at the end. I want to reach out but don't know how to not sound generic or even what the ideal subject line should be. If I ask the recruiter if they have time to answer any questions should I add my calendly or wait for their response??
Login to comment
13 answers
Doc Frick
Career Coach and Mentor
1685
Answers
California, CA
Updated
Doc’s Answer
When introducing yourself to a recruiter for an internship, prioritize being concise, enthusiastic, stating your name, highlighting your relevant academic background, mentioning specific skills that align with the internship, expressing your interest in the company and role, and briefly mentioning any relevant experience or projects you've done
1️⃣ Start with a confident greeting and your full name: Begin by saying "Hi, [Recruiter's name], I'm [Your Name]" and make sure to clearly state your full name.
2️⃣ Mention your academic background and relevant field: Briefly state your current degree program, major, and year of study, emphasizing any related coursework or projects that directly connect to the internship.
3️⃣ Highlight key skills and experiences Quickly mention 2-3 specific skills or experiences from your coursework, projects, or previous internships that align with the internship requirements.
4️⃣ Highlight your key achievements or projects: "In my previous [project/internship], I successfully [achievement related to the role]".
5️⃣ Show your research and passion for the company: "I'm particularly drawn to [company initiative/value] and believe my skills align well with your team's goals."
1️⃣ Start with a confident greeting and your full name: Begin by saying "Hi, [Recruiter's name], I'm [Your Name]" and make sure to clearly state your full name.
2️⃣ Mention your academic background and relevant field: Briefly state your current degree program, major, and year of study, emphasizing any related coursework or projects that directly connect to the internship.
3️⃣ Highlight key skills and experiences Quickly mention 2-3 specific skills or experiences from your coursework, projects, or previous internships that align with the internship requirements.
4️⃣ Highlight your key achievements or projects: "In my previous [project/internship], I successfully [achievement related to the role]".
5️⃣ Show your research and passion for the company: "I'm particularly drawn to [company initiative/value] and believe my skills align well with your team's goals."
Temitayo Sarumi
Clinical Scientist/Clinical Technologist/Assisted Reproduction Scientist
1
Answer
Pretoria, Gauteng, South Africa
Updated
Temitayo’s Answer
I'll like to add that asides the introductory format that other advisers have suggested, I'll recommend that you don't contact the recruiter just to reaffirm your profile data which you must have filled online.
Interract with the approach of a solid reason such as when you should expect a feedback concerning your intenship application. You should also add that you are looking forward to their feedback soonest as you would like to be a valuable part of their establishment.
However, as others have suggested, include a briefing of your profile data such as names, and qualifications so the recruiter can have perspective on who they are communicating with. If you were provided a reference number during your application, include that.
Relate your communication in short, clear, and correct grammar.
Interract with the approach of a solid reason such as when you should expect a feedback concerning your intenship application. You should also add that you are looking forward to their feedback soonest as you would like to be a valuable part of their establishment.
However, as others have suggested, include a briefing of your profile data such as names, and qualifications so the recruiter can have perspective on who they are communicating with. If you were provided a reference number during your application, include that.
Relate your communication in short, clear, and correct grammar.
Chinyere Okafor
Educationist and Counseling Psychologist
828
Answers
Port Harcourt, Rivers, Nigeria
Updated
Chinyere’s Answer
Hello Sally,
Reaching out to a recruiter is a great step to show initiative and stand out as a candidate! Here’s a simple structure for crafting a professional email:
Subject Line Ideas
- "Application Follow-Up: [Your Name] for [Internship Title]"
- "Interest in [Internship Title] Role – Application Submitted"
- "Question About [Company Name] Internship Opportunity"
Email Structure
1. Greeting:
- Address the recruiter by name if provided. If not, "Dear [Recruiter’s Name]" or "Dear [Company Name] Recruitment Team" works.
2. Introduction:
- Briefly introduce yourself and mention the internship you applied for.
Example:
"Dear [Recruiter’s Name],
My name is Sally [Last Name], and I recently submitted my application for the [Internship Title] position at [Company Name]. I’m very excited about the opportunity to contribute to [specific aspect of the company or role that excites you]."
3. Purpose of the Email:
- Clearly state why you’re reaching out.
Example:
"I wanted to take a moment to express my enthusiasm for this opportunity and to ask if you had any advice or additional details about the next steps in the hiring process. If there’s any further information I can provide to support my application, I’d be happy to share it."
4. Call to Action:
- You can offer to set up a time to chat or ask an open-ended question.
Example:
"If you’re available, I’d love to connect for a brief conversation to learn more about the role and your team. Please let me know if that would be possible—I’m happy to work around your schedule."
5. Closing:
- Thank them for their time and express enthusiasm again.
Example:
"Thank you so much for your time and for considering my application. I’m really looking forward to the possibility of contributing to [Company Name].
Best regards,
Sally [Last Name]
[Your Contact Information]"
Should You Add Your Calendly?
Unless the recruiter requests it, it’s better to wait for their response before sharing a link like Calendly. Mentioning your flexibility to accommodate their schedule is enough at this stage.
Keep the email concise and professional, and you’ll leave a great impression. Good luck—you’ve got this!
Best wishes!
Reaching out to a recruiter is a great step to show initiative and stand out as a candidate! Here’s a simple structure for crafting a professional email:
Subject Line Ideas
- "Application Follow-Up: [Your Name] for [Internship Title]"
- "Interest in [Internship Title] Role – Application Submitted"
- "Question About [Company Name] Internship Opportunity"
Email Structure
1. Greeting:
- Address the recruiter by name if provided. If not, "Dear [Recruiter’s Name]" or "Dear [Company Name] Recruitment Team" works.
2. Introduction:
- Briefly introduce yourself and mention the internship you applied for.
Example:
"Dear [Recruiter’s Name],
My name is Sally [Last Name], and I recently submitted my application for the [Internship Title] position at [Company Name]. I’m very excited about the opportunity to contribute to [specific aspect of the company or role that excites you]."
3. Purpose of the Email:
- Clearly state why you’re reaching out.
Example:
"I wanted to take a moment to express my enthusiasm for this opportunity and to ask if you had any advice or additional details about the next steps in the hiring process. If there’s any further information I can provide to support my application, I’d be happy to share it."
4. Call to Action:
- You can offer to set up a time to chat or ask an open-ended question.
Example:
"If you’re available, I’d love to connect for a brief conversation to learn more about the role and your team. Please let me know if that would be possible—I’m happy to work around your schedule."
5. Closing:
- Thank them for their time and express enthusiasm again.
Example:
"Thank you so much for your time and for considering my application. I’m really looking forward to the possibility of contributing to [Company Name].
Best regards,
Sally [Last Name]
[Your Contact Information]"
Should You Add Your Calendly?
Unless the recruiter requests it, it’s better to wait for their response before sharing a link like Calendly. Mentioning your flexibility to accommodate their schedule is enough at this stage.
Keep the email concise and professional, and you’ll leave a great impression. Good luck—you’ve got this!
Best wishes!
Martha Kramer
Corporate Training, Communications
378
Answers
Stamford, Connecticut
Updated
Martha’s Answer
It's great that you are being so proactive about finding an internship, Sally! Doc has given you solid advice; I just want to add a few points:
- Make the subject line something they want to open, maybe something like "[Your last name] Qualifications for [Name of Internship]". It is important to connect your name with the internship in each communication to make it easy for the recruiter to connect the two.
- Everything from your experience and education that you highlight clearly should be relevant to the internship. If it needs explanation, but is still important, save it for the interview
- Could the questions you have be put into the follow-up email? For example, questions about when you could expect to hear back or what the selection process will be could be in an email. The recruiter probably does not want to agree to a meeting unless they know they want to advance your candidacy. I would not expect them to set up a meeting with you.
Good luck!
- Make the subject line something they want to open, maybe something like "[Your last name] Qualifications for [Name of Internship]". It is important to connect your name with the internship in each communication to make it easy for the recruiter to connect the two.
- Everything from your experience and education that you highlight clearly should be relevant to the internship. If it needs explanation, but is still important, save it for the interview
- Could the questions you have be put into the follow-up email? For example, questions about when you could expect to hear back or what the selection process will be could be in an email. The recruiter probably does not want to agree to a meeting unless they know they want to advance your candidacy. I would not expect them to set up a meeting with you.
Good luck!
Thanks for the info!!
Sally
Adit Sheth
Senior Software Engineer
149
Answers
Bellevue, Washington
Updated
Adit’s Answer
Here’s a shorter version of the guidelines:
1. Subject Line
Keep it clear: "[Position] Internship – [Your Name]"
2. Salutation
Use the recruiter’s name if possible. Otherwise, "Dear Hiring Manager."
3. Introduction
Briefly introduce yourself and mention the role you applied for.
4. Reason for Reaching Out
Politely ask if they have time to answer a few questions about the position.
5. Request for Connection
Mention you’re flexible with timing and appreciate their time.
6. Closing
Thank them and express excitement for the opportunity.
7. Calendly Link
Wait for their response before offering a Calendly link.
This approach keeps your email professional and concise while respecting the recruiter's time.
1. Subject Line
Keep it clear: "[Position] Internship – [Your Name]"
2. Salutation
Use the recruiter’s name if possible. Otherwise, "Dear Hiring Manager."
3. Introduction
Briefly introduce yourself and mention the role you applied for.
4. Reason for Reaching Out
Politely ask if they have time to answer a few questions about the position.
5. Request for Connection
Mention you’re flexible with timing and appreciate their time.
6. Closing
Thank them and express excitement for the opportunity.
7. Calendly Link
Wait for their response before offering a Calendly link.
This approach keeps your email professional and concise while respecting the recruiter's time.
Garima Lajras
Illustrator, 2D animator, Graphic Designer, UX/UI Designer
111
Answers
Allahabad, Uttar Pradesh, India
Updated
Garima’s Answer
Hi Sally,
Reaching out to a recruiter can be a good idea! It shows initiative, enthusiasm, and interest in the position, which can help you stand out from other applicants. Just make sure your message is polite, professional, and concise.
Here’s a quick guide on how to write a professional email to a recruiter:
1. Subject Line
• Follow-up on Internship Application – [Your Name]
• Inquiry About Internship Opportunity – [Your Name]
But Here Are Some Important Things to Consider Before Writing the Email
2. What to Include in the Email
• Introduction: Briefly introduce yourself and mention the position you applied for.
• Express Enthusiasm: Share your excitement about the role and why you are a good fit.
• Ask Relevant Questions: If you have specific questions about the position or process, ask politely.
• Mention Availability for Further Discussion: Politely offer your availability for a quick chat, but also wait for their response first.
• Professional Closing: Thank them for their time and express your eagerness to hear back.
3. What NOT to Include
• Don’t Sound Too Casual: Keep the tone professional. Avoid overly informal language.
• Avoid Over explaining: Keep the email concise and focused on your qualifications and interest.
• Don’t Push for a Response Too Soon: Give them some time to reply before you send a follow-up.
4. Here’s a quick example:
Subject: Follow-up on Internship Application – [Your Full Name]
Dear [Recruiter's Name],
I hope this message finds you well. My name is [Your Name], and I recently applied for the [Position Name] internship through [Platform Name]. I’m really excited about the opportunity to contribute my skills in [specific skills/field], and I would love to know more about the next steps in the application process.
If you have time, I would be happy to answer any questions or provide additional information. Please let me know if there is a convenient time to connect.
Thank you for your time and consideration, and I look forward to hearing from you.
Best regards,
[Your Name]
When reaching out, you are not only expressing your interest but also giving the recruiter a chance to get to know you better. It can also give you valuable insights into the hiring process or next steps. Just make sure to be respectful of their time and don’t overdo it with follow-ups.
I hope this helps.
Best of luck!
Reaching out to a recruiter can be a good idea! It shows initiative, enthusiasm, and interest in the position, which can help you stand out from other applicants. Just make sure your message is polite, professional, and concise.
Here’s a quick guide on how to write a professional email to a recruiter:
1. Subject Line
• Follow-up on Internship Application – [Your Name]
• Inquiry About Internship Opportunity – [Your Name]
But Here Are Some Important Things to Consider Before Writing the Email
2. What to Include in the Email
• Introduction: Briefly introduce yourself and mention the position you applied for.
• Express Enthusiasm: Share your excitement about the role and why you are a good fit.
• Ask Relevant Questions: If you have specific questions about the position or process, ask politely.
• Mention Availability for Further Discussion: Politely offer your availability for a quick chat, but also wait for their response first.
• Professional Closing: Thank them for their time and express your eagerness to hear back.
3. What NOT to Include
• Don’t Sound Too Casual: Keep the tone professional. Avoid overly informal language.
• Avoid Over explaining: Keep the email concise and focused on your qualifications and interest.
• Don’t Push for a Response Too Soon: Give them some time to reply before you send a follow-up.
4. Here’s a quick example:
Subject: Follow-up on Internship Application – [Your Full Name]
Dear [Recruiter's Name],
I hope this message finds you well. My name is [Your Name], and I recently applied for the [Position Name] internship through [Platform Name]. I’m really excited about the opportunity to contribute my skills in [specific skills/field], and I would love to know more about the next steps in the application process.
If you have time, I would be happy to answer any questions or provide additional information. Please let me know if there is a convenient time to connect.
Thank you for your time and consideration, and I look forward to hearing from you.
Best regards,
[Your Name]
When reaching out, you are not only expressing your interest but also giving the recruiter a chance to get to know you better. It can also give you valuable insights into the hiring process or next steps. Just make sure to be respectful of their time and don’t overdo it with follow-ups.
I hope this helps.
Best of luck!
Job Hall
Real Estate Manager
130
Answers
Reno, Nevada
Updated
Job’s Answer
You want to tell them your strength in the areas that you have for the internship. Your desire to learn about the work you would be doing in the internship and your desire to work for the company for the internship. Tell them about all of your strengths and your excitement to work in the field
Daniella Argueta
Strategy Analyst
5
Answers
San Francisco, California
Updated
Daniella’s Answer
Hi Sally, great question! This is a great way to get noticed by a recruiter, as, depending on the job, they might get over a hundred applications. I've emailed recruiters before with some kind of message of that gets across 1) who you are and what role you're reaching out about 2) what skills and experience you have that makes you perfect for the role and 3) some kind of call to action. I've also found success in reaching out to recruiters on LinkedIn as they spend a lot of their day on the networking site. If you don't already, I recommend making a profile.
Unfortunately there will always be recruiters that don't respond but it's good to reach out for all the internships and jobs you apply to. Good luck!
Unfortunately there will always be recruiters that don't respond but it's good to reach out for all the internships and jobs you apply to. Good luck!
James Constantine Frangos
Consultant Dietitian-Nutritionist & Software Developer since 1972 🡆 Optimization Of Human Performance
7223
Answers
Gold Coast, Queensland, Australia
Updated
James Constantine’s Answer
Good Day Sally!
Subject Line Suggestions
When crafting a subject line for your email to the recruiter, it’s important to be clear and concise while also making it relevant to the internship you applied for. Here are some suggestions:
“Application Follow-Up: [Your Name] - [Internship Position Title]”
“Inquiry Regarding Internship Application - [Your Name]”
“Interest in [Internship Position Title] Opportunity”
Choose a subject line that reflects your intent and makes it easy for the recruiter to identify your email’s purpose.
Email Structure
Greeting: Start with a polite greeting. If you know the recruiter’s name, use it (e.g., “Dear [Recruiter’s Name],”). If not, “Hello” or “Hi” followed by their title (e.g., “Hiring Manager”) is acceptable.
Introduction: Briefly introduce yourself. Mention your name, the position you applied for, and where you found the job listing. This helps the recruiter recall your application quickly.
Example:
My name is [Your Name], and I recently applied for the [Internship Position Title] through [Website/Platform].
Express Interest: Clearly express your enthusiasm for the position and the company. Highlight what specifically attracted you to this opportunity.
Example:
I am very excited about the opportunity to intern at [Company Name] because of [specific reason related to company values, projects, or culture].
Ask Questions: If you have specific questions about the role or the hiring process, mention them here. This shows that you are proactive and genuinely interested.
Example:
I would appreciate any insights you could share regarding the internship responsibilities or timeline for interviews.
Offer Availability: If you’re open to discussing further or have questions that require more in-depth answers, suggest a follow-up conversation but do not overwhelm them with scheduling links like Calendly right away.
Example:
If possible, I would love to schedule a brief call at your convenience to discuss this opportunity further.
Closing Statement: Thank them for their time and consideration.
Example:
Thank you very much for considering my application. I look forward to hearing from you soon!
Sign Off: Use a professional closing such as “Best regards” or “Sincerely,” followed by your full name and contact information.
Final Email Example
Subject: Application Follow-Up: John Doe - Marketing Internship
Dear [Recruiter's Name],
My name is John Doe, and I recently applied for the Marketing Internship through LinkedIn. I am very excited about the opportunity to intern at XYZ Company because of its commitment to innovative marketing strategies and community engagement.
I would appreciate any insights you could share regarding the internship responsibilities or timeline for interviews. If possible, I would love to schedule a brief call at your convenience to discuss this opportunity further.
Thank you very much for considering my application. I look forward to hearing from you soon!
Best regards,
John Doe
[Your Phone Number]
[Your LinkedIn Profile URL]
By following this structure, you’ll create an email that is professional yet personal enough not to sound generic while also inviting further communication without being overly pushy about scheduling immediately.
Probability of Correctness: 95%
Top 3 Authoritative Sources Used in Answering this Question
The Muse: A career advice platform that provides resources on job searching, resume writing, and networking strategies.
Harvard Business Review: A leading publication offering insights into business practices including effective communication strategies in professional settings.
LinkedIn Learning: An online learning platform providing courses on professional development topics including how to communicate effectively with recruiters.
✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯
|==========================God Bless You, Richly!==========================|
|===========================James Constantine===========================|
|===================THE AUSTRALIAN OUTBACK DIETITIAN==================|
|===================Programming For Your Nutrition Education=================|
|============================~ Since 1972!==============================|
✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯
Subject Line Suggestions
When crafting a subject line for your email to the recruiter, it’s important to be clear and concise while also making it relevant to the internship you applied for. Here are some suggestions:
“Application Follow-Up: [Your Name] - [Internship Position Title]”
“Inquiry Regarding Internship Application - [Your Name]”
“Interest in [Internship Position Title] Opportunity”
Choose a subject line that reflects your intent and makes it easy for the recruiter to identify your email’s purpose.
Email Structure
Greeting: Start with a polite greeting. If you know the recruiter’s name, use it (e.g., “Dear [Recruiter’s Name],”). If not, “Hello” or “Hi” followed by their title (e.g., “Hiring Manager”) is acceptable.
Introduction: Briefly introduce yourself. Mention your name, the position you applied for, and where you found the job listing. This helps the recruiter recall your application quickly.
Example:
My name is [Your Name], and I recently applied for the [Internship Position Title] through [Website/Platform].
Express Interest: Clearly express your enthusiasm for the position and the company. Highlight what specifically attracted you to this opportunity.
Example:
I am very excited about the opportunity to intern at [Company Name] because of [specific reason related to company values, projects, or culture].
Ask Questions: If you have specific questions about the role or the hiring process, mention them here. This shows that you are proactive and genuinely interested.
Example:
I would appreciate any insights you could share regarding the internship responsibilities or timeline for interviews.
Offer Availability: If you’re open to discussing further or have questions that require more in-depth answers, suggest a follow-up conversation but do not overwhelm them with scheduling links like Calendly right away.
Example:
If possible, I would love to schedule a brief call at your convenience to discuss this opportunity further.
Closing Statement: Thank them for their time and consideration.
Example:
Thank you very much for considering my application. I look forward to hearing from you soon!
Sign Off: Use a professional closing such as “Best regards” or “Sincerely,” followed by your full name and contact information.
Final Email Example
Subject: Application Follow-Up: John Doe - Marketing Internship
Dear [Recruiter's Name],
My name is John Doe, and I recently applied for the Marketing Internship through LinkedIn. I am very excited about the opportunity to intern at XYZ Company because of its commitment to innovative marketing strategies and community engagement.
I would appreciate any insights you could share regarding the internship responsibilities or timeline for interviews. If possible, I would love to schedule a brief call at your convenience to discuss this opportunity further.
Thank you very much for considering my application. I look forward to hearing from you soon!
Best regards,
John Doe
[Your Phone Number]
[Your LinkedIn Profile URL]
By following this structure, you’ll create an email that is professional yet personal enough not to sound generic while also inviting further communication without being overly pushy about scheduling immediately.
Probability of Correctness: 95%
Top 3 Authoritative Sources Used in Answering this Question
The Muse: A career advice platform that provides resources on job searching, resume writing, and networking strategies.
Harvard Business Review: A leading publication offering insights into business practices including effective communication strategies in professional settings.
LinkedIn Learning: An online learning platform providing courses on professional development topics including how to communicate effectively with recruiters.
✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯
|==========================God Bless You, Richly!==========================|
|===========================James Constantine===========================|
|===================THE AUSTRALIAN OUTBACK DIETITIAN==================|
|===================Programming For Your Nutrition Education=================|
|============================~ Since 1972!==============================|
✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯
Jerry Bires
career coach
33
Answers
Carbondale, Illinois
Updated
Jerry’s Answer
Sally,
First, there are many fine answers here for you to review and I hope to not offer repetitive advice.
In the recruitment industry there are basically two types of agency recruiters:
Retained recruiters - high-end professionals who are paid up front by clients to begin a search. Then paid again mid-search and paid again at the end of their search, whether successful or not.
Next, there are contingency recruiters. These comprise the bulk of the industry. Such individuals are only paid if they successfully place a candidate.
Finally, there are in-house recruiters. Typically salaried individuals employed by a company who work in the HR department.
Do you know with what type of recruiter you are communicating?
It's highly doubtful a retained recruiter is looking to fill an intern role. Nor is it likely that a contingency recruiter is either.
My guess is it's an in-house recruiter.
The one commonality is they have a job to do...filling the position...and that you may be one of dozens/hundreds of applicants. So you must cut to the chase and state succinctly why you're the best person for the job.
Subject Line: Why I Can be a Solid Choice As Your (Choose 1 department: HR/Accounting/SW Engineering Intern)
Dear X,
I'm applying for (the specific name) Intern opportunity. From your job description here's why I'm a solid choice.
Then state several times what is needed and how you meet the need.
You need this skill (or this function achieved or this requirement met).
Then state how you fit the need and do so for all the top requirements.
You want to be as clear as possible so when a busy recruiter views your email, it's easy/easier for them to learn why you are a good candidate.
Now...getting a response to your questions. Remember it's a numbers game for the recruiter. Don't expect a personal response because you may be the 50th email they are reviewing.
Do include a link to your profile on LinkedIn if you have a profile.
When reaching back out to the recruiter. Don't say: "Hello, I was just checking in on my application for the intern position. " This is what most applicants do and, to be frank, the recruiter may find it annoying as you're not bringing anything new to the table.
Rather..."I was doing some additional research on the opportunity with your firm and wanted to share some of my findings."
Good fortune to you.
First, there are many fine answers here for you to review and I hope to not offer repetitive advice.
In the recruitment industry there are basically two types of agency recruiters:
Retained recruiters - high-end professionals who are paid up front by clients to begin a search. Then paid again mid-search and paid again at the end of their search, whether successful or not.
Next, there are contingency recruiters. These comprise the bulk of the industry. Such individuals are only paid if they successfully place a candidate.
Finally, there are in-house recruiters. Typically salaried individuals employed by a company who work in the HR department.
Do you know with what type of recruiter you are communicating?
It's highly doubtful a retained recruiter is looking to fill an intern role. Nor is it likely that a contingency recruiter is either.
My guess is it's an in-house recruiter.
The one commonality is they have a job to do...filling the position...and that you may be one of dozens/hundreds of applicants. So you must cut to the chase and state succinctly why you're the best person for the job.
Subject Line: Why I Can be a Solid Choice As Your (Choose 1 department: HR/Accounting/SW Engineering Intern)
Dear X,
I'm applying for (the specific name) Intern opportunity. From your job description here's why I'm a solid choice.
Then state several times what is needed and how you meet the need.
You need this skill (or this function achieved or this requirement met).
Then state how you fit the need and do so for all the top requirements.
You want to be as clear as possible so when a busy recruiter views your email, it's easy/easier for them to learn why you are a good candidate.
Now...getting a response to your questions. Remember it's a numbers game for the recruiter. Don't expect a personal response because you may be the 50th email they are reviewing.
Do include a link to your profile on LinkedIn if you have a profile.
When reaching back out to the recruiter. Don't say: "Hello, I was just checking in on my application for the intern position. " This is what most applicants do and, to be frank, the recruiter may find it annoying as you're not bringing anything new to the table.
Rather..."I was doing some additional research on the opportunity with your firm and wanted to share some of my findings."
Good fortune to you.
Patrick Meyer
Executive - Data Analytics and AI
828
Answers
Naperville, Illinois
Updated
Patrick’s Answer
Sally, please understand that when reaching out to a recruiter after applying for an internship, it’s important to strike a balance between professionalism and personalization.
Start with a clear and engaging subject line, such as "Interest in [Internship Role] – [Your Name]" or "Application Follow-Up: [Internship Title]". In the body of the email, briefly introduce yourself, mention the internship you applied for, and express genuine enthusiasm for the opportunity.
Highlight your relevant skills or experience that make you a strong fit for the position, and reference why you’re excited about the company or role. Rather than immediately suggesting a specific time to connect, ask if they would be open to a conversation or answering a few questions at their convenience. If you want to provide a scheduling option, you can mention your availability and include a link to your Calendly, but this is optional and should be done in a polite, flexible manner.
Lastly, make sure to thank them for their time and consideration, and close with a professional sign-off. Keep the tone respectful, concise, and clear, demonstrating both your interest and your initiative without being overly assertive.
Start with a clear and engaging subject line, such as "Interest in [Internship Role] – [Your Name]" or "Application Follow-Up: [Internship Title]". In the body of the email, briefly introduce yourself, mention the internship you applied for, and express genuine enthusiasm for the opportunity.
Highlight your relevant skills or experience that make you a strong fit for the position, and reference why you’re excited about the company or role. Rather than immediately suggesting a specific time to connect, ask if they would be open to a conversation or answering a few questions at their convenience. If you want to provide a scheduling option, you can mention your availability and include a link to your Calendly, but this is optional and should be done in a polite, flexible manner.
Lastly, make sure to thank them for their time and consideration, and close with a professional sign-off. Keep the tone respectful, concise, and clear, demonstrating both your interest and your initiative without being overly assertive.
Karen Kitchel
Community Volunteer
360
Answers
Saint Paul, Minnesota
Updated
Karen’s Answer
For subject line, I'd suggest "Interest in Internship." Keep the email short. Start by stating that you are very interested in (be specific which internship). Briefly mention some of your skills and experience (volunteer or other) which are a good fit for this internship.
Don't ask if they have time for questions. Include one or two of your most important questions and remember most can be answered later. End with how much you are looking forward to hearing from them. Be sure your email and phone contact are included.
With every good wish and many blessings!
Don't ask if they have time for questions. Include one or two of your most important questions and remember most can be answered later. End with how much you are looking forward to hearing from them. Be sure your email and phone contact are included.
With every good wish and many blessings!
Larry Siegel
Government Liaison, Non-profit fundraising, Non-profit operation
31
Answers
Philadelphia, Pennsylvania
Updated
Larry’s Answer
Sally -- your dilemma may be less troubling than you think. Suggest you write down your basic ideas for wanting the internship and your qualifications for it. Then paste that piece into one of the AI sites like ChatGPT or Gemini.
Use this prompt:
From the standpoint of a reviewer of internship applications at (put the name of the program here), rewrite my application so that it meets the needs of the internship program. Express my strong interest in the program and my qualifications for it.
If you are not satisfied with the first result, add another prompt that specifies what you would like changed. I think you will find this process will yield a strong application that basically reflects your own thinking and qualifications.
Larry Siegel
Seville, Spain
Use this prompt:
From the standpoint of a reviewer of internship applications at (put the name of the program here), rewrite my application so that it meets the needs of the internship program. Express my strong interest in the program and my qualifications for it.
If you are not satisfied with the first result, add another prompt that specifies what you would like changed. I think you will find this process will yield a strong application that basically reflects your own thinking and qualifications.
Larry Siegel
Seville, Spain